Snowflake Event Privacy Notice 

This Event Privacy Notice (“Notice“) explains who we are, how we collect, share and use personal information about you in connection with any events (such as a trade show, webinar, seminar, virtual event, or conference) we participate in or sponsor and any related websites, social networking features or mobile apps (collectively, the “Event  Services“). This Notice supplements our general Privacy Notice available here. If you have any questions or concerns about our use of your personal information, please contact us at [email protected] 

What does Snowflake do? 

Snowflake provides an enterprise cloud data platform and data cloud solutions. You can learn more here: https://www.snowflake.com/cloud-data-platform/.  

What personal information does Snowflake collect and why? 

Personal information you provide

We may collect certain personal information you voluntarily provide to us, for example, when you register for the Event Services, allow us to scan your badge, fill out a survey, enter a contest, or provide us with your business card. The personal information we collect and the reasons why you are asked to provide it will be made clear to you at the point we ask you to provide your personal information. This may include the following types of personal  information: 

Types of personal information  Why we collect and how we use it
Your identification data and business contact  details, such as: 

  • Name, job title, gender, and other  biographical information
  • Your contact details including address,  email address, online chat or social media account details, and phone number
  • Profile picture (if you choose to upload  one)
  • Professional details, including your  company, industry, and role/ job title
  • to create your account to access the Event Services and to populate your account profile
  • to register you for the applicable Event Services
  • to deliver the Event Services
  • to correspond with you about the Event Services, including  sending you pre-and post-event information
  • to create biographies of speakers or attendees and to distribute the biography/list to speakers and  attendees
  • to share your information with the event sponsors, co-sponsors or event partners
  • to analyze who is attending our events and/or using our  Event Services, including so that we can monitor the success  of the Event Services and understand trends in  participation
Financial Information, such as: 

  • Credit card information.
 

  • to register you for the Event Services you are interested in.
Additional information about you, such as:

  • Dietary needs.
  • Disability requirements.
 

  • to provide you with appropriate information about accessibility to the Event Services.
  • to fulfill our legal responsibilities.

 Some of the information you provide to us voluntarily when registering for the Event Services may be considered sensitive or a special category of personal information under applicable data protection laws. Where required by law, we will obtain your explicit consent before we use it. 

Some events are co-sponsored or provided in connection with other companies not under the direct control of  Snowflake. Whenever such services are provided, we will disclose the name of the sponsor or partner, available here, and will disclose the sponsor or partner privacy notices applicable to such processing. When signing up or registering for any such services or events where Snowflake is not the sole provider, you should be aware of any differing privacy practices by our partners and read all partner privacy notices and disclosures made available to you.

Personal information we collect automatically

We may also automatically collect certain information about you or your device, for example, when you interact with the event website(s), online forums, and communications, or download content, or participate in any event or sessions that are filmed or recorded.  This may include the following types of personal information:  

Types of personal information  Why we collect and how we use it
Your image, audio and likeness (as captured in photographs or on recordings we make of  the Event Services, and on CCTV where the  Event Services are hosted at our premises)
  • filming, photographing or otherwise recording the Event Services and publishing such content on our website, social  media accounts and other formats where it would not be  necessary, appropriate or practicable to obtain your specific  consent (for example, we may seek specific consent for  prominent or impactful uses or if the content reveals any  information regarded as “sensitive”)
Your device and browsing information, such as:  

  • technical information (like your IP  address, device type, unique device  identification numbers, browser-type)
  • broad geographic location (e.g. country or  city-level location)
  • usage data (like your referring website, the time your device visited the website,  the pages accessed, links clicked and  content downloaded)
 

  • to administer the Event Services’ online properties and for  internal operations, including troubleshooting, data  analysis, statistical and survey purposes
Personal information we collect from other sources

If you have registered for the Event Services through our event partners or co-sponsors, they may share certain information about you (such as your business contact information),  which we use for the purposes described in this Notice. We may also collect information about you from publicly available sources, like LinkedIn and other social media sources.  

We may also combine information we have collected about you by the methods described above or in other contexts  (for example, data we have collected about you in connection with your use of any Snowflake products and services)  for our marketing and promotional purposes – for example – to help us better determine what products, services and/or events might be of interest to you.  

In general, we will only use the personal information we collect from you for the purposes described in this Notice.  However, we may also use your personal information for other purposes that are not incompatible with the purposes we have disclosed to you (such as in the public interest) where this is permitted by applicable data protection laws.

Who does Snowflake share my personal information with? 

We may share your personal information with: 

  • our trusted business partners, agents and service providers (including providers of accommodation,  catering, IT, webinar and other support services) where applicable and where it is necessary for them to  receive the information;  
  • our bank to whom payment details are provided in order to process a payment;  
  • co-sponsors or event partners who are involved in the delivery of the Event Services;
  • relevant professional bodies or institutions where membership or affiliation affects your entitlement to  attend (or results in a discount on) the Event Services; and/or 
  • our affiliates so they can use it for the purposes described in this Notice. 

In addition, if you choose to share certain content and other information (like your account profile information)  through the Event Services (for example, if you use any social networking features, such as the Snowflake Summit  Network, or create any public account profiles), you acknowledge that other attendees, sponsors, partners or users of the Event Services may gain access to such data.  

How does Snowflake keep my personal information secure? 

Snowflake takes all reasonable and appropriate steps to help protect your personal information in an effort to prevent loss, misuse, and unauthorized access, disclosure, alteration, and destruction. 

International data transfers 

Snowflake and many of the Event Services are established and/or provided in the United States and other international locations. Therefore please be aware that your personal information may be transferred to, and processed in, countries other than the country in which you are resident. We have however taken appropriate safeguards to require that your personal information will remain protected in accordance with this Notice. For more information on this, please see “International Data Transfers” in our main Privacy Notice

Data retention 

We retain personal information we collect from you only for as long as we need to deliver the applicable Event Services or as long as we need to fulfill the purposes above or where we have an ongoing legitimate business need to do so (for example, to provide you with a service you have requested or to comply with applicable legal, tax or accounting requirements). For more information please see “Data Retention and Deletion” in our main Privacy Notice

Your data protection rights 

You have several data protection rights, which are outlined in detail under the headings “Your Information  Choices and Changes”, “California Users Only: Your California Privacy Rights” and “EEA and Switzerland  Users: Your Privacy Rights” in our main Privacy Notice. To exercise any of these data protection rights, email us at [email protected]

Legal basis for processing (applicable to EEA residents) 

If you are based in the European Economic Area (“EEA“), Snowflake Computing, Inc., is the data controller of your personal information unless the data is collected in circumstances where one of our affiliates is running a local event. In such circumstances, we will endeavor to make this clear to you in a context-specific notification at the point we collect your personal information.

Our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it. However, we will normally collect personal information only where we have your consent to do so, where we need the personal information to perform a  contract with you, or where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may also have a legal obligation to collect personal information from you. Typically our legitimate interests include: (i) providing, improving and personalizing our events and related content; (ii) managing our relationship with you; and (iii) conducting our marketing activities.  

Updates to this Notice 

We may update this Notice from time to time in response to changing legal, technical or business developments.  When we update this Notice, we will take appropriate measures to inform you, consistent with the significance of the changes we make. We will obtain your consent to any material Notice changes if and where this is required by applicable data protection laws.

How to contact us 

If you have any questions or concerns about our use of your personal information, please contact us at [email protected].